Your last agency sent you 80 leads and your front desk booked nine. Orion builds the system that fixes the gap, and reports the one number that matters: patients who actually walked in.
No slide deck. You keep the plan whether or not we work together.
Check your inbox, your call link is in there and a text is on the way. That reply took under five minutes, which is the whole point.
The difference isn’t more traffic. It’s what happens in the first five minutes after someone raises their hand.
patients in the chair
Callback next afternoon, no confirmation, no reminders. The practice paid for 80 and saw six.
patients in the chair
If you recognise even two, your marketing needs a system, not more ad spend.
The phone rings, the form fills, and somehow the schedule stays half empty. The gap is in the follow-up, not the traffic.
A patient inquires at 9pm and gets a callback the next afternoon. By then they’ve booked with the practice down the road.
Wrong insurance, wrong treatment, no budget. Your provider’s time gets burned on consults that were never going to convert.
You paid for the ad, the call and the slot, then nobody walked in. Most practices have never even measured their show rate.
Impressions, reach and clicks tell you nothing about whether you can afford to hire another provider next quarter.
A great month, then a dead one. Growth that depends on referrals instead of a pipeline you actually control.
None of these is a traffic problem. Buying more traffic makes every one of them worse.
From first audit to a schedule that fills itself, every stage has an owner and a number attached.
We map your real cost per booked patient and find the exact leak losing you the most every month.
Campaigns built per treatment and per zip radius, with a landing page and qualification flow for each.
Ads live, five-minute reply automated, appointments booking straight onto your calendar. Tuned weekly.
Confirmation, reminders and reactivation running on their own, so booked patients show and come back.
Numbers pulled from live ad accounts and booking calendars.
Three-location PT group running ads with no idea which clinic a lead belonged to.
appointments / month
show rate
cost per booked patient
more booked than before
Meta account repeatedly flagged for before-and-after creative, cheap leads that never booked.
consults / month
show rate
cost per consult
Meta approval
Today, patients don’t just look for treatment. They look for trust and confidence before they ever book. We help US practices show up where that decision happens, and turn attention into confirmed appointments.
average ROI target
average show rate
practices served
reply, day or night
One accountable team across the whole funnel, working inside your ad accounts and your booking system.
Meta and Google campaigns built per treatment and zip radius, managed to cost per booked patient, not clicks.
Rank for the near-me searches patients actually run, and turn your Google Business Profile into a booking engine.
A dedicated page per treatment with built-in qualification, so unqualified traffic never reaches your calendar.
Five-minute replies, direct-to-calendar booking, and confirmation sequences that keep no-shows from happening.
Automated review requests after every visit, so trust compounds and your listing outranks the practice next door.
One weekly number: cost per booked patient and show rate, tied to revenue instead of vanity metrics.
Here’s what changes when your agency is measured on patients, not leads.
Straight answers on cost, compliance and timelines.
Because the leak is between the inquiry and the booked appointment, not at the top. Slow callbacks, an inbox nobody owns, and no confirmation sequence lose patients your ads already paid for. We close that gap end to end.
A typical agency sells you leads and hands you the hard part. We own the whole funnel through the confirmed appointment and the show, and report cost per booked patient and show rate, not impressions.
Management fee plus ad spend, quoted after your call once we know your specialty, metro and capacity. Ad spend is billed directly by Meta and Google to your own account. If your media budget is under $2,000 a month, we’ll tell you we’re not the right fit.
Yes. We sign a BAA, keep protected health information out of ad platform tracking, and configure lead capture so tracking data and patient data never mix. We walk you through exactly how on the call.
First booked appointments typically inside 14 days. A reliable, repeatable show rate takes about 60 days, because that’s how long it takes to measure one honestly.
We focus on physical therapy, dental, med spa and aesthetics, IV and wellness, LASIK and vision, and chiropractic. If you’re outside those, tell us on the call and we’ll be straight about whether we can help.
You get your real cost per booked patient, your single biggest leak named specifically, and a realistic volume range for your metro. You keep that plan whether or not we work together.
Book a strategy call with a healthcare marketing specialist and see exactly where your practice stands.
A performance agency built only for US patient acquisition. We turn ad clicks into confirmed, booked appointments, and report the numbers that pay the practice.
© 2026 Orion Digital. All rights reserved.
Built for US practices · Meta & Google Partner
